{"id":19269,"date":"2024-05-06T11:11:38","date_gmt":"2024-05-06T10:11:38","guid":{"rendered":"https:\/\/www.lucca.fr\/magazine\/?p=19269"},"modified":"2025-05-26T18:48:02","modified_gmt":"2025-05-26T17:48:02","slug":"archivage-valeur-probante","status":"publish","type":"post","link":"https:\/\/www.lucca.fr\/magazine\/administration\/gestion-depenses\/archivage-valeur-probante","title":{"rendered":"Qu\u2019est-ce que l\u2019archivage \u00e0 valeur probante ?"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"19269\" class=\"elementor elementor-19269\" data-elementor-post-type=\"post\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-a1913ea elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"a1913ea\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-e97d88f\" data-id=\"e97d88f\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-129a924 elementor-widget elementor-widget-text-editor\" data-id=\"129a924\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">La transformation digitale des entreprises a acc\u00e9l\u00e9r\u00e9 la d\u00e9mat\u00e9rialisation des processus et documents. Elle a forc\u00e9 les entreprises \u00e0 repenser la gestion \u00e9lectronique de leurs documents, et notamment l\u2019archivage des donn\u00e9es num\u00e9riques.<\/span><\/p><p>\u00a0<\/p><p><span style=\"font-weight: 400;\">De plus en plus de documents contractuels existent d\u00e9sormais au format num\u00e9rique : contrats de travail, factures, bulletins de paie, etc. Les organisations optent \u00e9galement pour la digitalisation des notes de frais et justificatifs, afin d\u2019optimiser la <\/span><span style=\"font-weight: 400;\"><a href=\"https:\/\/www.lucca.fr\/magazine\/administration\/gestion-depenses\/frais-professionnels\" target=\"_blank\" rel=\"noopener\">gestion des frais professionnels<\/a>.<\/span><\/p><p>\u00a0<\/p><p><span style=\"font-weight: 400;\">Cela implique une conservation de ces documents pendant une dur\u00e9e minimale d\u00e9finie par la loi. Le d\u00e9lai varie selon la nature des papiers. Par exemple, un employeur doit pouvoir garantir la disponibilit\u00e9 des bulletins de paie num\u00e9riques de ses employ\u00e9s pendant au moins 50 ans<\/span> <span style=\"font-weight: 400;\">ou<\/span> <span style=\"font-weight: 400;\">jusqu&rsquo;\u00e0 l&rsquo;\u00e2ge de d\u00e9part en retraite de l&#8217;employ\u00e9 + 6 ans.<\/span><\/p><p>\u00a0<\/p><p><span style=\"font-weight: 400;\">Comment h\u00e9berger, conserver et s\u00e9curiser l\u2019ensemble des documents \u00e9lectroniques sans en alt\u00e9rer l\u2019authenticit\u00e9 ni l\u2019int\u00e9grit\u00e9 ?<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f50480e elementor-toc--minimized-on-tablet elementor-widget elementor-widget-table-of-contents\" data-id=\"f50480e\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;exclude_headings_by_selector&quot;:[],&quot;no_headings_message&quot;:&quot;Aucun titre n\\u2019a \\u00e9t\\u00e9 trouv\\u00e9 sur cette page.&quot;,&quot;headings_by_tags&quot;:[&quot;h2&quot;,&quot;h3&quot;,&quot;h4&quot;,&quot;h5&quot;,&quot;h6&quot;],&quot;marker_view&quot;:&quot;numbers&quot;,&quot;minimize_box&quot;:&quot;yes&quot;,&quot;minimized_on&quot;:&quot;tablet&quot;,&quot;hierarchical_view&quot;:&quot;yes&quot;,&quot;min_height&quot;:{&quot;unit&quot;:&quot;px&quot;,&quot;size&quot;:&quot;&quot;,&quot;sizes&quot;:[]},&quot;min_height_tablet&quot;:{&quot;unit&quot;:&quot;px&quot;,&quot;size&quot;:&quot;&quot;,&quot;sizes&quot;:[]},&quot;min_height_mobile&quot;:{&quot;unit&quot;:&quot;px&quot;,&quot;size&quot;:&quot;&quot;,&quot;sizes&quot;:[]}}\" data-widget_type=\"table-of-contents.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-toc__header\">\n\t\t\t\t\t\t<div class=\"elementor-toc__header-title\">\n\t\t\t\tSommaire\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t<div class=\"elementor-toc__toggle-button elementor-toc__toggle-button--expand\" role=\"button\" tabindex=\"0\" aria-controls=\"elementor-toc__f50480e\" aria-expanded=\"true\" aria-label=\"Ouvrir la table des mati\u00e8res\"><svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-chevron-down\" viewBox=\"0 0 448 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M207.029 381.476L12.686 187.132c-9.373-9.373-9.373-24.569 0-33.941l22.667-22.667c9.357-9.357 24.522-9.375 33.901-.04L224 284.505l154.745-154.021c9.379-9.335 24.544-9.317 33.901.04l22.667 22.667c9.373 9.373 9.373 24.569 0 33.941L240.971 381.476c-9.373 9.372-24.569 9.372-33.942 0z\"><\/path><\/svg><\/div>\n\t\t\t\t<div class=\"elementor-toc__toggle-button elementor-toc__toggle-button--collapse\" role=\"button\" tabindex=\"0\" aria-controls=\"elementor-toc__f50480e\" aria-expanded=\"true\" aria-label=\"Fermer la table des mati\u00e8res\"><svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-chevron-up\" viewBox=\"0 0 448 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M240.971 130.524l194.343 194.343c9.373 9.373 9.373 24.569 0 33.941l-22.667 22.667c-9.357 9.357-24.522 9.375-33.901.04L224 227.495 69.255 381.516c-9.379 9.335-24.544 9.317-33.901-.04l-22.667-22.667c-9.373-9.373-9.373-24.569 0-33.941L207.03 130.525c9.372-9.373 24.568-9.373 33.941-.001z\"><\/path><\/svg><\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<div id=\"elementor-toc__f50480e\" class=\"elementor-toc__body\">\n\t\t\t<div class=\"elementor-toc__spinner-container\">\n\t\t\t\t<svg class=\"elementor-toc__spinner eicon-animation-spin e-font-icon-svg e-eicon-loading\" aria-hidden=\"true\" viewBox=\"0 0 1000 1000\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M500 975V858C696 858 858 696 858 500S696 142 500 142 142 304 142 500H25C25 237 238 25 500 25S975 237 975 500 763 975 500 975Z\"><\/path><\/svg>\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c3d58ec elementor-widget elementor-widget-heading\" data-id=\"c3d58ec\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">D\u00e9finition de l\u2019archivage \u00e0 valeur probante<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7aa90d9 elementor-widget elementor-widget-text-editor\" data-id=\"7aa90d9\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">L\u2019archivage \u00e0 valeur probante d\u00e9signe l\u2019ensemble des mesures techniques et organisationnelles n\u00e9cessaires \u00e0 l\u2019h\u00e9bergement, au stockage et \u00e0 la restitution de documents ou donn\u00e9es \u00e9lectroniques, garantissant leur int\u00e9grit\u00e9 et inalt\u00e9rabilit\u00e9 pendant tout leur cycle de conservation.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-0fedee1 elementor-widget elementor-widget-heading\" data-id=\"0fedee1\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Les conditions de l\u2019archivage \u00e0 valeur probante<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-488728f elementor-widget elementor-widget-text-editor\" data-id=\"488728f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">L\u2019objectif de l\u2019archivage \u00e0 valeur probante est de garantir que les documents h\u00e9berg\u00e9s n\u2019ont pas \u00e9t\u00e9 alt\u00e9r\u00e9s afin d\u2019assurer la p\u00e9rennit\u00e9 et la fiabilit\u00e9 de l\u2019information.<\/span><\/p><p><span style=\"font-weight: 400;\">Pour que le document num\u00e9rique soit reconnu comme l\u00e9galement incontestable, sa conservation doit \u00eatre inalt\u00e9rable et donc l\u2019archivage doit r\u00e9pondre \u00e0 3 grands principes : <\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-864f0ea elementor-widget elementor-widget-heading\" data-id=\"864f0ea\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">1. L\u2019authenticit\u00e9 du document<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1723b6c elementor-widget elementor-widget-text-editor\" data-id=\"1723b6c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">L\u2019identit\u00e9 du document num\u00e9ris\u00e9 doit justifier des attributs qui le caract\u00e9rise : son cr\u00e9ateur, son horodatage et son contenu. L\u2019archivage \u00e0 valeur probante garantit l\u2019authenticit\u00e9 et le scellement des documents avant archivage, afin de justifier de la m\u00eame valeur l\u00e9gale que la version papier.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-0a4c9d1 elementor-widget elementor-widget-heading\" data-id=\"0a4c9d1\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">2. L\u2019int\u00e9grit\u00e9 du document\n<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-18286cd elementor-widget elementor-widget-text-editor\" data-id=\"18286cd\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">Cette \u00e9tape permet d\u2019assurer que le document num\u00e9ris\u00e9 n\u2019a subi aucune modification, d\u00e9naturation ou alt\u00e9ration depuis sa cr\u00e9ation sous format num\u00e9rique et au moment de l\u2019archivage \u00e9lectronique.<\/span><\/p><p>\u00a0<\/p><p><span style=\"font-weight: 400;\">L\u2019archivage \u00e0 valeur probante offre cette garantie :<\/span><\/p><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">en stockant des donn\u00e9es fig\u00e9es, par l\u2019utilisation de Fichiers d\u2019\u00c9criture Comptable ou par la signature \u00e9lectronique ;\u00a0<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">en assurant la tra\u00e7abilit\u00e9 des consultations et l\u2019historique de toute action r\u00e9alis\u00e9e sur le document ;\u00a0<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">en utilisant des technologies de stockage d\u00e9di\u00e9es dites \u00ab non r\u00e9inscriptible \u00bb ;\u00a0<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">en mettant en place des proc\u00e9dures de gestion des acc\u00e8s (authentification forte).<\/span><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-3fbd17a elementor-widget elementor-widget-heading\" data-id=\"3fbd17a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h4 class=\"elementor-heading-title elementor-size-default\">3. L\u2019intelligibilit\u00e9 du document\n<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-85235c1 elementor-widget elementor-widget-text-editor\" data-id=\"85235c1\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">L\u2019archivage \u00e0 valeur probante garantit l\u2019intelligibilit\u00e9 en utilisant des formats standards comme les formats TIFF, PDF ou PDF\/A, afin de garantir la lisibilit\u00e9 et l\u2019utilisation du document dans le temps.<\/span><\/p><p>\u00a0<\/p><p><span style=\"font-weight: 400;\">La mise en place d\u2019un syst\u00e8me d\u2019archivage \u00e9lectronique (SAE) \u00e0 valeur probante permet de r\u00e9pondre aux exigences de la norme NF Z 42-013 en termes d\u2019archivage num\u00e9rique l\u00e9gal.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5ab27c2 elementor-widget elementor-widget-heading\" data-id=\"5ab27c2\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">La norme NF Z42 013<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e715b2c elementor-widget elementor-widget-text-editor\" data-id=\"e715b2c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">La norme NF Z42 013 d\u00e9taille les obligations l\u00e9gales en mati\u00e8re de conservation s\u00e9curis\u00e9e des documents num\u00e9riques au sein d\u2019un syst\u00e8me d\u2019archivage \u00e9lectronique. L\u2019ensemble des exigences et recommandations assure l\u2019int\u00e9grit\u00e9, la p\u00e9rennit\u00e9 et la tra\u00e7abilit\u00e9 des documents h\u00e9berg\u00e9s sur le long terme, garantissant ainsi leur valeur probante aux yeux de la loi.<\/span><\/p><p><span style=\"font-weight: 400;\">R\u00e9parties en 3 cat\u00e9gories, ses exigences concernent les fonctionnalit\u00e9s du syst\u00e8me d\u2019archivage \u00e9lectronique, son organisation et son infrastructure. Le respect de la norme NF Z42 013 garantit l\u2019\u00ab archivage \u00e0 valeur probante \u00bb de vos documents \u00e9lectroniques.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t<div class=\"elementor-element elementor-element-36ba5c3c cta-img e-flex e-con-boxed e-con e-parent\" data-id=\"36ba5c3c\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-6cc2848b e-flex e-con-boxed e-con e-child\" data-id=\"6cc2848b\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-7be71d48 elementor-widget elementor-widget-heading\" data-id=\"7be71d48\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<p class=\"elementor-heading-title elementor-size-default\">Notes de frais : 10 conseils pour une gestion simple, rapide et sans erreur<\/p>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-3ff10367 elementor-widget elementor-widget-text-editor\" data-id=\"3ff10367\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>D\u00e9couvrez les bonnes pratiques pour optimiser le traitement des frais professionnels, \u00e9viter les oublis, et gagner du temps \u00e0 chaque \u00e9tape.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-3fd09a12 elementor-widget elementor-widget-button\" data-id=\"3fd09a12\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-button-wrapper\">\n\t\t\t\t\t<a class=\"elementor-button elementor-button-link elementor-size-sm\" href=\"https:\/\/info.lucca.fr\/l\/950782\/2024-04-12\/5xyqyq\" target=\"_blank\" rel=\"nofollow\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-text\">T\u00e9l\u00e9chargez le guide pratique<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-1214e48 e-flex e-con-boxed e-con e-parent\" data-id=\"1214e48\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-95d314e elementor-widget elementor-widget-heading\" data-id=\"95d314e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Les avantages et les enjeux de l\u2019archivage \u00e0 valeur probante<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d6f95f3 elementor-widget elementor-widget-text-editor\" data-id=\"d6f95f3\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">Les avanc\u00e9es technologiques, ainsi qu\u2019une succession de textes juridiques adopt\u00e9s en France et au sein de l\u2019Union europ\u00e9enne, ont permis d\u2019acc\u00e9l\u00e9rer la d\u00e9mat\u00e9rialisation des documents en entreprise, y compris des documents officiels et contractuels gr\u00e2ce \u00e0 la valeur probante de la signature \u00e9lectronique.<\/span><\/p><p>\u00a0<\/p><p><span style=\"font-weight: 400;\">L\u2019enjeu majeur de l\u2019archivage \u00e0 valeur probante est de permettre le stockage et la restitution des documents tout en garantissant leur inalt\u00e9rabilit\u00e9.<\/span><\/p><p><span style=\"font-weight: 400;\">Cette d\u00e9marche de gestion des fichiers num\u00e9riques conf\u00e8re aux documents la m\u00eame valeur l\u00e9gale que le document papier d\u2019origine.<\/span><\/p><p>\u00a0<\/p><p><span style=\"font-weight: 400;\">Ainsi, les entreprises peuvent conserver leurs archives documentaires sous format \u00e9lectronique, et disposer de toutes les pi\u00e8ces juridiques n\u00e9cessaires en cas de contr\u00f4le par l\u2019administration fiscale : contrats de travail, bulletins de salaire, justificatifs des notes de frais, <\/span><span style=\"font-weight: 400;\"><a href=\"https:\/\/www.lucca.fr\/magazine\/administration\/gestion-depenses\/dirigeant\" target=\"_blank\" rel=\"noopener\">notes de frais du g\u00e9rant<\/a>, <a href=\"https:\/\/www.lucca.fr\/magazine\/administration\/gestion-depenses\/auto-entrepreneur\" target=\"_blank\" rel=\"noopener\">notes de frais auto-entrepreneur,<\/a><\/span><span style=\"font-weight: 400;\"> etc.<\/span><\/p><p>\u00a0<\/p><p><span style=\"font-weight: 400;\">Les documents restent consultables par tous, aussi bien l\u2019entreprise, les salari\u00e9s actuels et pass\u00e9s. Et les donn\u00e9es peuvent continuer d\u2019\u00eatre exploit\u00e9es, beaucoup plus facilement qu\u2019en support papier.<\/span><\/p><p>\u00a0<\/p><p><span style=\"font-weight: 400;\">L\u2019autre avantage de l\u2019archivage \u00e0 valeur probante est le pilotage des donn\u00e9es en format num\u00e9rique qui peuvent \u00eatre analys\u00e9es au travers de reportings ou tableaux de bord.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-dc5bc8d elementor-widget elementor-widget-heading\" data-id=\"dc5bc8d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Qu\u2019est-ce qu\u2019un SAE ?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-39702dd elementor-widget elementor-widget-text-editor\" data-id=\"39702dd\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">La mise en place d\u2019un syst\u00e8me d\u2019archivage \u00e9lectronique (SAE) au sein de votre entreprise est la solution pour respecter les obligations l\u00e9gales li\u00e9es \u00e0 la conservation s\u00e9curis\u00e9e de vos documents num\u00e9riques.\u00a0<\/span><\/p><p>\u00a0<\/p><p><span style=\"font-weight: 400;\">Un SAE simplifie l\u2019h\u00e9bergement et l\u2019organisation de vos documents selon leur DUA (dur\u00e9e d\u2019utilit\u00e9 administrative). Et il garantit l\u2019int\u00e9grit\u00e9, la fiabilit\u00e9 et la tra\u00e7abilit\u00e9 des pi\u00e8ces lors de la phase de conservation.<\/span><\/p><p>\u00a0<\/p><p><span style=\"font-weight: 400;\">Les syst\u00e8mes d\u2019archivage \u00e9lectronique peuvent \u00eatre certifi\u00e9s NF 461. Cette certification atteste de la conformit\u00e9 de votre SAE \u00e0 l\u2019ensemble des exigences de la norme NF Z 42-013.<\/span><\/p><p><span style=\"font-weight: 400;\">Attribu\u00e9e au logiciel (et non au prestataire), la NF 461 certifie que l\u2019outil respecte les r\u00e8gles et les exigences requises \u00e0 savoir l\u2019int\u00e9grit\u00e9, la p\u00e9rennit\u00e9, la tra\u00e7abilit\u00e9 et la r\u00e9versibilit\u00e9 des documents num\u00e9riques h\u00e9berg\u00e9s sur le long terme.\u00a0<\/span><\/p><p>\u00a0<\/p><p><span style=\"font-weight: 400;\">Par ailleurs, un Syst\u00e8me d\u2019Archivage \u00c9lectronique offre des fonctionnalit\u00e9s compl\u00e9mentaires \u00e0 celles de la Gestion Electronique de Documents, dont notamment :<\/span><\/p><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">le versement &#8211; op\u00e9ration consistant \u00e0 faire transiter les documents vers le service des archives via un transfert s\u00e9curis\u00e9.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">la conservation &#8211; pour assurer la s\u00e9curit\u00e9 et la p\u00e9rennit\u00e9 des donn\u00e9es conform\u00e9ment aux r\u00e9glementations l\u00e9gales (norme NF Z 42-013).<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">la consultation &#8211; les documents mis \u00e0 disposition peuvent \u00eatre consult\u00e9s \u00e0 tout moment, et faire l\u2019objet d\u2019une recherche optimis\u00e9e selon la politique d\u00e9finie en termes de gestion de droits.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">la destruction &#8211; un SAE permet \u00e9galement de d\u00e9truire les documents lorsqu\u2019ils arrivent au terme de leur dur\u00e9e l\u00e9gale de conservation.<\/span><\/li><\/ul><p><span style=\"font-weight: 400;\">En conclusion, l&rsquo;archivage \u00e0 valeur probante repr\u00e9sente un pilier essentiel dans la digitalisation des entreprises, offrant la garantie de l&rsquo;authenticit\u00e9, de l&rsquo;int\u00e9grit\u00e9 et de l&rsquo;intelligibilit\u00e9 des documents \u00e9lectroniques tout au long de leur cycle de vie.\u00a0<\/span><\/p><p>\u00a0<\/p><p><span style=\"font-weight: 400;\">En respectant les exigences et recommandations de la norme NF Z42 013, les organisations peuvent non seulement se conformer aux obligations l\u00e9gales en mati\u00e8re de conservation s\u00e9curis\u00e9e des donn\u00e9es, mais \u00e9galement b\u00e9n\u00e9ficier d&rsquo;une gestion efficace de leurs archives, facilitant ainsi les processus de consultation, d&rsquo;analyse et de reporting.\u00a0<\/span><\/p><p>\u00a0<\/p><p><span style=\"font-weight: 400;\">La mise en place d&rsquo;un syst\u00e8me d&rsquo;archivage \u00e9lectronique certifi\u00e9 NF 461 s&rsquo;av\u00e8re ainsi \u00eatre une solution strat\u00e9gique pour r\u00e9pondre aux enjeux de gestion documentaire des fichiers num\u00e9riques.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-7f848b8e cta-img e-flex e-con-boxed e-con e-parent\" data-id=\"7f848b8e\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-27c3ae05 e-flex e-con-boxed e-con e-child\" data-id=\"27c3ae05\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-534726a3 elementor-widget elementor-widget-heading\" data-id=\"534726a3\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<p class=\"elementor-heading-title elementor-size-default\">\nAvec Lucca Notes de frais, vous reprenez le contr\u00f4le sur vos d\u00e9penses professionnelles :<\/p>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-76304bd3 elementor-widget elementor-widget-text-editor\" data-id=\"76304bd3\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-element elementor-element-f354084 elementor-widget elementor-widget-heading\" data-id=\"f354084\" data-element_type=\"widget\" data-widget_type=\"heading.default\"><div class=\"elementor-widget-container\">&#8211; param\u00e9trez vos r\u00e8gles de gestion et maitrisez le montant de vos frais,<br \/>&#8211; lib\u00e9rez-vous de la collecte des justificatifs papiers,<br \/>&#8211; automatisez les op\u00e9rations comptables et administratives.<\/div><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f8f01ce elementor-widget elementor-widget-button\" data-id=\"f8f01ce\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-button-wrapper\">\n\t\t\t\t\t<a class=\"elementor-button elementor-button-link elementor-size-sm\" href=\"https:\/\/info.lucca.fr\/l\/950782\/2024-04-12\/5xyqyx\" target=\"_blank\" rel=\"nofollow\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-text\">Tester la solution<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>La transformation digitale des entreprises a acc\u00e9l\u00e9r\u00e9 la d\u00e9mat\u00e9rialisation des processus et documents. Elle a forc\u00e9 les entreprises \u00e0 repenser la gestion \u00e9lectronique de leurs documents, et notamment l\u2019archivage des donn\u00e9es num\u00e9riques. \u00a0 De plus&#8230;<\/p>\n","protected":false},"author":41,"featured_media":29912,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[149],"tags":[],"post_folder":[],"class_list":["post-19269","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-gestion-depenses"],"_links":{"self":[{"href":"https:\/\/www.lucca.fr\/magazine\/wp-json\/wp\/v2\/posts\/19269","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.lucca.fr\/magazine\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.lucca.fr\/magazine\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.lucca.fr\/magazine\/wp-json\/wp\/v2\/users\/41"}],"replies":[{"embeddable":true,"href":"https:\/\/www.lucca.fr\/magazine\/wp-json\/wp\/v2\/comments?post=19269"}],"version-history":[{"count":4,"href":"https:\/\/www.lucca.fr\/magazine\/wp-json\/wp\/v2\/posts\/19269\/revisions"}],"predecessor-version":[{"id":30998,"href":"https:\/\/www.lucca.fr\/magazine\/wp-json\/wp\/v2\/posts\/19269\/revisions\/30998"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.lucca.fr\/magazine\/wp-json\/wp\/v2\/media\/29912"}],"wp:attachment":[{"href":"https:\/\/www.lucca.fr\/magazine\/wp-json\/wp\/v2\/media?parent=19269"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.lucca.fr\/magazine\/wp-json\/wp\/v2\/categories?post=19269"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.lucca.fr\/magazine\/wp-json\/wp\/v2\/tags?post=19269"},{"taxonomy":"post_folder","embeddable":true,"href":"https:\/\/www.lucca.fr\/magazine\/wp-json\/wp\/v2\/post_folder?post=19269"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}